Jobs

Executive P.A & Board Administrator

  • Deadline : Tue 5 Jul 2022 05:00pm
  • Interviews w/c : Mon 11 Jul 2022

Welsh National Opera shares the power of live opera with audiences and communities across Wales and England – in theatres, in neighbourhoods and online.

To provide PA support to the General Director and Executive Director, ensuring confidentiality at all times

To provide administrative support to the WNO Board of Directors, CTS Board and other committees, including planning meetings, taking accurate minutes and ensuring effective communication with all trustees and liaising with the Executive Director as Company Secretary.

To be responsible for keeping centralised and accurate records of all board related activities in line with the WNO governance framework

 

Some of the responsibilities that you will have include:

  • To organise, attend and minute meetings of the Board of Directors and its committees.  To prepare, collate and distribute relevant papers in advance of meetings.
  • To be responsible for keeping centralised records of all business relating to the Board of Directors and committees, including minute books, meeting papers, Memorandum & Articles of Association and resolutions of the Board.
  • To keep up-to-date records of board membership, meeting dates, etc. and distribute to the Board and Senior Leadership Team
  • To complete annual returns and provide Companies House with statutory information regarding directors in collaboration with the Company Secretary
  • To facilitate the Board and board sub-committee meetings (Room booking, setting up Zoom meetings, catering arrangements, support with paper preparation etc.).
  • To organise and attend the annual Board awayday.
  • Act as point of contact for the WNO Board Chair and liaise with key external contacts on their behalf

 

The ideal candidate will have the following skills, knowledge and experience:

  • Good standard of education
  • Experience of working in a busy office administration environment
  • Excellent administrative skills including minute taking
  • Ability to plan and prioritise workload, working to strict deadlines.
  • Strong planning, organisational, and time-management skills
  • Excellent attention to detail
  • Excellent communication skills, written and verbal
  • High level of confidentiality, trust, tact, diplomacy and professionalism
  • The ability to work effectively with a wide range of people within and outside the organisation.
  • A high proficiency in Microsoft office
  • Ability and willingness to work outside of normal office hours and to attend WNO events on tour.

To apply please provide a CV along with a covering letter specifying their skills and experience for the role to recruitment@wno.org.uk

Welsh National Opera is an Equal Opportunities Employer and a Registered Charity.  We encourage people from any background to apply for vacancies.  We are committed to creating a workforce which is representative of society and brings together people with a variety of skills and experiences to help shape what we do and how we work. We are particularly keen to hear from Black, Asian and Minority Ethnic (BAME) and disabled candidates.